Filming difficulties

As posted previously my group intended to film on Sunday the 16th in Valentines Mansion in order to gain some of our narrative shots. However we weren't able to film this section of the narrative(or anything) on Sunday because of issues to do with filling out the form.
When we first asked to film in valentines mansion we were required to fill out a form explaining what it is we were doing and who we were etc. one section of the form asked us for insurance information and a copy of the document. This is where the problem first arose as we were unsure of what exactly was needed, in the end we asked the school office and sent it off, however a few days later we were told that the wrong document had been sent, so again asking the office we got another document to send off which agin tuned out to be the wrong one, we were told of this n Friday afternoon and subsequently spent the rest of the day working out with the office that the second document showing the boroughs insurance was the right one and as such Rhian from valentines mansion would need to discuss, with the person that had sent to us the boroughs document(Steve Gibson), just what it was that was needed. In the end however Rhian was unable to get through to Steve meaning that we were ultimately not allowed to film within Valentines Mansion however we are able to book another day to film provided the insurance problem can be sorted out.